Effective Date: August 18, 2025 

I. Our Commitment to Privacy

Monde Nissin Foundation (“MNF”, “we”, “us”, “our”) is committed to protecting the privacy and security of your personal information. This policy outlines our dedication to processing personal data responsibly and in compliance with the Philippines’ Republic Act No. 10173, also known as the Data Privacy Act of 2012, and its implementing rules and regulations.

This policy explains what personal information we collect, why we collect it, how we use and protect it, and how you can exercise your privacy rights.

II. Scope of this Policy

This policy applies to all individuals whose personal information we may collect and process in the course of our work, including but not limited to:

• Program beneficiaries and their families
• Counterparties from other non-governmental organizations (NGOs), local government units (LGUs), and community groups
• Employees, volunteers, and consultants
• Applicants for employment or volunteer positions
• Individuals who contact us through our website or other communication channels

III. How We Collect Your Information

We collect your personal information when you:

• Contact us through our website, email, or social media channels with inquiries or feedback.
• Apply to become a beneficiary of our programs.
• Collaborate with us on projects and initiatives.
• Apply for a position as an employee or volunteer.
• Communicate directly with our team members in the course of our operations.
• Visit our website, which may use technology such as “cookies” to improve your experience.

The information we typically collect is basic personal data necessary for our operations:

• Name
• Contact details (e.g., telephone or mobile number, email address, home address)

For specific programs or engagements (such as beneficiary applications or employment), we may need to collect additional information. In such cases, we will provide a specific privacy notice explaining the details and obtaining your consent.

For this policy, “Personal Information” refers to any data that can be used to identify a living person.

V. Why We Collect Your Information (Our Purposes)

We collect and process your personal information for the following legitimate purposes:

• Program Implementation: To identify, evaluate, and assist our program beneficiaries; to coordinate with our partners for the effective delivery of our charitable services; and to monitor and report on program impact.
• Operational and Contractual Obligations: To manage our agreements with counterparties, service providers, and consultants who help us carry out our mission.
• Employment and Volunteer Management: To process applications from potential employees and volunteers, and to manage our relationship with our current team.
• Communication: To respond to your inquiries, provide information about our programs and activities, and maintain communication with our stakeholders.
• Legal and Regulatory Compliance: To comply with applicable laws and regulations, assert or defend legal claims, and ensure the safety and security of our organization.

VI. Our Lawful Basis for Processing

We process your personal information based on one or more of the following lawful grounds:a) your consent as Data Subject;

• Your explicit consent.
• To fulfill a contractual obligation.
• To comply with a legal or regulatory requirement.
• To pursue our legitimate interests as a charitable foundation, provided your fundamental rights and freedoms are not overridden.

VII. How We Share Your Information

We do not sell your personal information. We may share your information only when necessary and with the following parties

• Relevant Organizations: Government agencies (e.g., DSWD, LGUs) or other NGOs that we work with to implement our programs.
• Service Providers: Third parties who provide operational support, such as IT services, legal counsel, or external auditors. We ensure they are bound by confidentiality and data protection obligations.
• Related Entities: Monde Nissin Corporation or its affiliates, for necessary administrative or operational support.
• Regulatory Bodies: When required by law, subpoena, or other legal processes.

VIII. Your Rights as a Data Subject

In accordance with the Data Privacy Act, you have the right to:

• Be Informed: To know that your personal data is being collected and processed.
• Object: To object to the processing of your personal information.
• Access: To request a copy of the personal information we hold about you.
• Rectify: To correct any inaccurate or outdated information.
• Erasure or Blocking: To request the suspension, withdrawal, or deletion of your personal information from our systems.
• Data Portability: To receive your information in a commonly used and machine-readable format.
• File a Complaint and Claim Damages: To file a complaint with the National Privacy Commission and be indemnified for any damages sustained due to a violation of your rights, if we are unable to resolve your complaint

To exercise any of these rights, please contact our Data Protection Officer.

IX. How Long We Keep Your Information

We will retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by law, accounting regulations, or program reporting standards. After this period, your information will be securely disposed of in a manner that prevents unauthorized access.

X. How We Protect Your Information

We implement appropriate physical, technical, and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. While no system is 100% secure, we are committed to safeguarding your data. If you suspect a data breach, please contact us immediately.

XI. Changes to this Policy

We may update this policy from time to time to reflect changes in our practices or in the law. We will post any updates on our official website.

XII. How to Contact Us

If you have any questions, feedback, or concerns about this privacy policy, or if you wish to exercise your rights as a data subject, please contact our Data Protection Officer:

The Data Protection Officer
Monde Nissin Foundation
Mailing Address: Monde Nissin Foundation, Felix Reys St. Balibago, Santa Rosa, Laguna, 4026
Telephone No.: +63277548100
Email: your.privacy.matters@mondenissinfoundation.org